Document Searching

Enter the search criteria: -

1 Document class. Select from a list

2 Any part of the document’s title or index entry. Either “*” or “%” mean “wildcard character”. For example, the search below that specified a title of “Hakeke*Wanganui” returned a document with title 50 Hakeke St, Wanganui East

3 Select all/your docs only/not your docs depending on the ownership of the documents that you want to search. Default is All

4 Select Both to search both titles and Index entries, or Titles only or Index only

5 Enter the password if the document requires one (this should be rare)

(These fields are explained further in the Help for page Docs3, which deals with storing data)

Now click [Search]. This produces a list of documents meeting the search criteria: -

You can click any of the headings – Document, Pwd, Doc Class, etc – to sort the list appropriately.

Columns in the list are: -

1. Document. Click this to open the document.

2. Pwd (Password). If “***” appears in this column, then you must give a password before opening the document

3. Title or Index. Both title and index entries may appear. Title entries are suffixed by “(T)”, index entries by “(I)”. Note that there may be several lines for the same document – for example, “The Essex” appears three times because it can be located based on its title, or on two index entries.

4. Doc Class

5. Size, in kilobytes. If you have a slow link (particularly if you’re using dial-up), then take note of this before you open the document

6. Link. Click this to open a GDB search page, allowing you to link this document to one or more of your GDB entries.